Are you planning on moving your business anytime soon? This is an important decision that will have a major impact on your business. Usually, companies decide to relocate once they have outgrown the current office space, or want to be closer to their companies. Whatever is the reason, there are certain steps you should not neglect. They will help you move your business easier and make the transition smoother. We know that deciding to relocate your business did not come lightly. There are so many factors to take into consideration, and you are never quite sure whether you are moving in the right direction. However, conducting thorough research we believe that you will make the right decision.
Find a new office location for your business
When moving your business, it is important to know that your new location is the best for your business. You need to account for many different factors before signing the lease for the new offices. Your new location should reflect your space needs. Are you downsizing or upsizing? Do you expect your company to grow shortly? Many landlords prefer to sign leases that last 2 or 3 years, so you should make a decision only after predicting your company`s growth. Furthermore, consider whether the new location is convenient for your employees. Do they need to move houses, and do you plan to find new employees because of this?
Find reliable movers
Moving a business may not be the most pleasant thing in the world, but the right movers will make the entire process easier. You should compare at least three different moving companies before choosing the right one. A reliable commercial moving company will never be late, the staff will be experienced, they offer all the services you will need for the relocation. When searching for the right movers, it’s crucial to know how to spot fake moving reviews. Spend time finding the right moving company and it will pay off in the long run. One of the most important things to know before relocating your business is that your business items are in safe hands.
Find the perfect storage unit for furniture and equipment
After finding new offices for your company, assess how much space for your old furniture and technical equipment is there. If you are downsizing, a wise decision is to find storage for your items. Our advice is to find storage that is near your new office location. In this way, you will be able to easily and effectively access your belongings and use them if you need them. Ask the storage company whether there are some discounts for longer periods of storage. Furthermore, you should ask what are the hours in which you will be able to go into your storage unit. Finally, check whether the unit has proper security, lighting, and whether it is clean.
Organize an IT team to deal with your technical equipment
Most of the companies have all the important information stored on computers. And this is great while you don`t have to move your entire technical equipment to another city, country, or even down the street. Organize professionals to disassemble, assemble, and transport your technical equipment. Before the relocation takes place and the technical equipment is inside the moving boxes, make sure to do a backup of all the vital information you have stored. Even change the passwords before packing, and change them again once you unpack in your new offices. This will prevent hackers from stealing your important business data.
Decide on your moving budget
Your moving budget is one of the essential factors you need to take into consideration when moving. This can make the difference between a solid relocation and a stressful one with a negative outcome. By negative outcomes, we mean damaged items, delays, and other inconveniences. When planning your moving budget, make sure to inform yourself about the hidden moving costs and how to avoid them. Figure out what your finances can allow for moving and make the best possible decisions upon that fact.
Notify clients and customers
You are moving your business to make your clients and customers even more satisfied. Notify them about the upcoming move well in advance. After you have moved, you should notify them once again. Send them an e-mail, send them new brochures, business cards, and remind them about your new location.
Notify your employees
First and foremost, you should notify your employees as well. When your employees feel involved and when they agree with the relocation, our experience says that everything will go smoothly. Notify them well in advance, and discuss the new needs they may have depending on the location of the new offices.
Update your website and business cards
Your website should reflect your current position. If you haven`t moved already, it may be wise to write that you are moving soon. This will prepare your current and new customers for the relocation. As soon as you move, you should state your new address on your website. And not only on your website, but you should also print new business cards and any other material where your address is seen. This will prevent any confusion and misinterpretation, and you will effectively prevent any mishaps.
Don’t forget about your business insurance policy
Check your current business insurance policy, and review whether it reflects your needs. If your insurance policy does not cover damage to your technical equipment or moving your furniture and equipment to new offices, change the conditions in the insurance policy. If this is not possible, find another reliable provider and update your business insurance policy.
Inform the IRS about your move
Finally, one of the most important things to know when moving your business is to know how it will affect your taxes. It is wise to inform the IRS about your upcoming move and see how that affects your taxes. You must be compliant with the laws and regulations.
We have seen some of the most important things to know when moving your business and the steps you should take to have a successful relocation. Remember to remain calm if a problem occurs, as it will be resolved quickly.